The Facility

The Conference Center at the Fireweed Business Center offers the finest in modern technology, spatial comfort and flexible design. Able to accommodate unique requests—from small, intimate functions to moderate-sized events—the Conference Center is prepared to tailor the space to suit your specific needs.

The Conference Center can be utilized as one large room or divided into two smaller meeting spaces. All spaces are equipped with high definition video monitors and an integrated audio system. In addition, a separate video conference room with dual 4K monitors can connect your meeting to anywhere in the world.

Room arrangement options

(Max capacity: small/large/both)

Table layouts-singletable
Group TablesMax tables: 6/10/17
Table layouts-theater
TheaterMax chairs: 41/61/102
Table layouts-classroom
ClassroomMax tables: 12/20/32
Table layouts-ushape
U-ShapeMax tables: 5/10/15
Table layouts-conference
ConferenceMax tables: 4/6/10
Table layouts-tikahtnu
TikahtnuMax tables: na/6/12

Catering

You may use your preferred caterer or self-cater the event. The Fireweed Business Center will provide a list of preferred caterers upon request. An on-site kitchen is available for your use and adjacent to the conference center. You are responsible for cleaning the space and leaving it in its original state.

Coffee Timber House is located on the first floor and open from 7:30 a.m. to 3 p.m. Monday-Friday. Contact Teresa or Rebecca at 907-344-1797 or greatlandevents@icloud.com to pre-order for your event or additional catering options.

Available equipment and amenities

  • Podium
  • Computer
  • Presentation Screen and projector
  • Cable TV
  • Free Wireless Internet Access
  • Flip Chart
  • White Board
  • Phone (user responsible for teleconferencing service set-up)
  • Wireless Handheld Microphone
  • Wireless Lapel Microphone
  • Name Tag Table
  • Kitchen
  • Glass Separator Retracted

Audio/Visual

All spaces are equipped with high definition video monitors and an integrated audio system. In addition, the separate video conference room with dual 4K monitors can connect your meeting to anywhere in the world.

The large room is equipped with two 80 inch 1080p resolution wall-mounted monitors that can pull out 2.5 feet with a rotation of 145 degrees. They can also be tilted up or down approx. 35 to 45 degrees. The large room is also equipped with a projector that descends from the ceiling, which is capable of displaying up to 1920x1200p resolution from multiple input sources.

The small room is equipped with one 80 inch wall-mounted monitor with the same capabilities. Two additional mobile monitors are available.

Microphone, video and audio output controls can be combined to allow for use for a variety of room and table configurations. Ceiling microphones can be used for room-wide audio capability. Hand-held and lapel microphones are also available.

Room functionality on the first floor is managed via a room-specific iPad, which includes:

  • Cable TV remote
  • Camera pan-tilt-zoom functionality
  • Room lighting
  • Speaker and microphone volume
  • Projector and screen dropdown
  • Input source selection (HDMI, HDMI mini, 1st and 2nd generation iPads, DVI and DisplayPort)

Things to Consider

  • A computer is built into the first floor large and small conference rooms, as well as the video conference room. Please provide your own laptop if using a specialty program and your own specialty adaptors.
  • Furniture inventory:
    • Business Meetings
      • 6’ x 2’ Rectangular Meeting Tables: 24
      • (No covers or table cloths provided)
      • Meeting Chairs: 102
    • Events
      • 6’ x 2’ Rectangular Event Tables: 31
        • 32 Black Covers
      • Highboy Cocktail Tables: 15
        • 30 Black Covers / 30 White Covers
      • 5’ Round Tables (seats up to 6 adults): 12’
        • 13 Black Covers / 13 White Covers
      • Event Chairs: 100
        • 100 Black Chair Covers / 100 White Chair Covers
  • Security deposit of 50% is required for all rentals and subject to 15 business day cancellation policy.

Rental Rates

Conference Center Rates

Video Conference Room Large Room Small Room Combined Large and Small IT Support
Hourly  $100  $175  $150  N/A  $50
Half day (4 hrs.)  $350  $450  $400  $650  $160
Full day (9 hrs.)  $500  $660  $600  $1,050  $310

After hours and weekend

Hourly Additional $100 with 2 hour minimum
Half day (4 hrs.) Additional $350
Full day (9 hrs.) Additional $500

All rates are quoted Monday thru Friday, 8 a.m. – 5 p.m. After hour times are 5 p.m. – 10 p.m. Weekend hours are 8 a.m. – 10 p.m.

Extra charges
• Unscheduled site visits $25/hour.
• Additional clean-up and labor for excessively dirty spaces.
• Maintenance charges for damaged equipment.

Click here to view Nonprofit and FBC Tenant Rates

Security deposit of 50-percent is required for all rentals and subject to 15 business day cancellation policy.

Terms and conditions

Providing the requested information to CIRI well in advance of an event is the responsibility of the user. Conference Center users are encouraged to inspect space prior to event to ensure it will accommodate needs. Users are required to use the protective table pads and cloths if serving any hot or cold platters, food trays or boxes (e.g. pizza boxes) are to be placed on it. CIRI will provide these items.

A coffee machine and carafes are available for use, as well as coffee, cream, sugar, cups, tea and water. After the meeting, all areas (including kitchen) should be cleaned, food and beverage disposed of and all items picked up before departing.

Please be advised that security cameras are on premises and continuously recording. CIRI nor the Fireweed Business Center are responsible for missing or damaged personal items. Please contact CIRI at (907) 263-5502 for questions.

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